National Maternal and Child Oral Health Resource Center
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Georgetown University
Unit 2: Facilities & Staffing
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Unit 2: Facilities and Staffing
Introduction
Section 1. Facility Design and Construction
Section 2. Equipment and Supplies
Delivery Systems
Major Equipment
Pre-Owned Equipment
Electronic Dental Systems
Key Features of Electronic Dental Systems
Wireless Technology
Supplies and Small Equipment
Maintenance and Repair
Service Life
Section 3. Staffing
Section 2. Equipment and Supplies
Key Features of Electronic Dental Systems
Look for these key features when selecting an electronic dental system.
A system that contains these main business and clinical modules:
Practice management module
Electronic charting module
Document management module
Digital Imaging Module
A system that has interface and integration capability:
HL7 compliant (not HL7 compatible)
Integration with multiple digital image vendors
Integration to a domain infrastructure, not workgroup
Interface to medical systems and applications
Integration with multiple scanner types and vendors
A system that has the following system and network capabilities:
Can be installed as a fat client on a terminal or a thin client on a terminal server
Can support local and wide area networks configurations
Offers concurrent user licensing
Runs in more than one operating system
Offers password complexity support
A system that has the following data management components:
Non–proprietary database
Multiple canned reports that are standard
Supports various report writer tools (such as Crystal Reports)
Can be backed up and restored efficiently
Catalog or data mapping listing
A system that has the following security features:
Log on to the application separate from Windows log on
Password complexity and account locks
Security restrictions based on group or user
Access that can be broken down by modules or function
Requires a different password for prescription writing
Audit trail and reporting
A system that has key patient management system (PMS) registration features:
Completes patient demographics, including race/ethnicity, language, poverty level, and homeless/worker status
Automatically updates all family members’ addresses or phone numbers when one family member’s changes
Multiple search criteria for patient lookup
Custom patient or chart identification
Required fields for patient entry
A system that has key PMS scheduling features:
Generates new patient record from new patient appointment
Alerts user about medical concerns when making an appointment or checking in a patient
Upon patient check-out, displays next appointment and recall information
Identifies confirmed appointments
Appointment tracking and reporting of various types of cancellations and no-shows
A system that has key PMS billing features:
Allows multiple insurance carriers, including medical
Has the ability to enter or create encounter numbers
Supports explosion codes that encompass sets of procedures
Automatic claim creation
Provide line item accounting
Single screen posting of batch insurance payments
Managed care/capitation automatic write-offs
A system that has key charting features:
Customized health history questions
Treatment planning and tracking of procedures performed and pending
Ability to set when notes/chart are locked, manual, and automatic
Ability to store digital diagnostic images for viewing on a different screen/monitor
Password-protected prescription writing
Perio exam comparison and combined perio data and graphic chart
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