Unit 3: Finances
Unit 5. Finances

Section 1. Financial Viability

Expenses

The following table is a static reproduction of the expenses tab from the interactive budget-planning workbook. This version was developed based on a set of assumptions, indicated by the numbers entered in the un-shaded cells.

Download the Excel file so that you can change the numbers, as necessary, to estimate revenue for your safety net dental clinic. Salary cost increases vary by geographic location. The Bureau of Labor Statistics updates salaries regularly, as does ADA.

Interactive Budget-Planning Workbook—Expenses
(This table is static, the downloadable workbook is interactive.)

EXPENSES
Insert program-specific estimates in highlighted cells
I. Start-up Costs
Construction or remodeling cost
# of square feet 2,925      
Cost per square foot  $215.00     $628,875
Dental equipment costs
Large equipment (See Dental Clinic Comparison Chart in Unit 2) or enter your own figures per dental supply company.       $312,640
Supplies, instruments and small equipment (See Dental Clinic Comparison Chart in Unit 2) or enter your own figures per dental supply company. ($12,000-$13,000/operatory)       $70,590
Office equipment        
Modular furniture       $30,900
Electronic dental record       $60,000
Phone/intercom system       $2,100
Computer/data/billing        $15,800
Copier/fax       $1,400
Supplies       $4,600
Office Equipment Subtotal       $114,800
START-UP COSTS TOTAL $1,126,905
II. Operating Expenses
Personnel 
Salaries Annual Salary % dental FTE (40hrs/wk=1.0 FTE)  
Executive director $150,000 10% 1.0 $15,000
Secretary $33,588 15% 1.0 $5,038
Billing clerk $33,600 25% 1.0 $8,400
 
Dental director $147,361 100% 1.0 $147,361
Clinical dentist(s) $125,882 100% 0.5 $62,941
Dental hygienist(s) $70,425 100% 0.8 $56,340
Dental assistants $35,621 100% 3.0 $106,863
Receptionist $33,588 100% 1.0 $33,588
Salaries Subtotal $435,531
Total fringe benefit rate (%):  25%  
Fringe benefits  $108,883
Personnel Total $544,414
Miscellaneous Operating Expenses  
Contracts        
Dentist $104,000 100% 0.2 $20,800
  QTY Unit Price    
Clinical supplies (# of operatories x $/operatory) 6  $10,795.00   $64,770
Office supplies $3,986
Equipment maintenance (# of operatories x $/operatory) 6  $2,300.00   $13,800
Housekeeping $6,600
Utilities $9,568
Rent/Mortgage  (months/yr x $/mo.) 12  $2,534.00   $30,408
Staff training $4,700
Lab fees $40,000
Payroll service $2,100
Laundry $3,700
Communications (telephone, internet) $5,500
Insurance $17,500
Bad debt $33,000
Equipment depreciation $64,200
Equipment reserve fund $13,250
Miscellaneous Operating Expenses Subtotal $333,882
 
TOTAL START-UP EXPENSES $1,126,905
TOTAL ANNUAL OPERATING EXPENSES $878,296